The Sign up form provides the organisations with the ability to set up the registration layout for the participants looking to register to the club.

  • Welcome message
  • Club terms and Conditions
  • Club Contact - Name & Contact Email
  • Payment Settings - If your accepting online payments or ONLY offline
  • Adding additional club questions
  • Adding additional products  - shorts, hats or socks 

If you wish to add a new registration signup form or edit existing ones, then please follow these steps.


First, log into your club's Play Football Admin account using the link below. 


https://admin.playfootball.com.au/login.aspx?mode=0



Once logging in, click on "REGISTRATION" and then "Signup Form Management".



Click on "+ Add Registration Form" to create a new a signup form or the 'Edit' icon to edit an existing form. 



If you click on "+ Add Registration Form" you will be presented with FFA pre-created templates for club use. Choose which one is applicable, then click "Refresh".


It is advised that you create a signup form for Juniors, Seniors and Non-Players, if you also have a summer/winter social competition then also make a signup form for that. 



Once choosing either one of the FFA templates, the form will be generated for you. Please fill in the required details labelled with a red asterisk. 


The 'Welcome Message' will be presented to participants in the first stages of the registration process, whilst the 'Confirmation Message' will be presented to participants after they have completed the registration. 


This is where you also select the club disclaimers that you have created. If you are unsure on how to create disclaimers, then please click on the link below.


https://support.playfootball.com.au/support/solutions/articles/22000234311-how-to-add-edit-a-disclaimer-for-your-member-federation-association-or-club-terms-conditions-



Below is definition of the required details under 'General Settings'.


General Settings
Definition
Form Type
The form type determines some overall purpose of the    form. Different types will be available for different organisations and each    type may have different behaviour: Standard    Registration Form: Used for registering a member to an    organisation or event.
Title
This displays at the top of the Sign-up form.
Welcome Message
Text entered here will display at the top on the Welcome Page. Click on Edit to open the HTML editor that can be used to add style to the text.
Confirmation Message
The Text entered here will display at the end of the registration process. Click on Edit to open the HTML editor that can be used to add style to the text.
Status
ACTIVE - the form is publicly available and may be accessed via the Public Access URLs or via the club finder in the public portal.
INACTIVE - the form is not publicly available and can only be previewed with the provided links.

TEST MODES - the form is only available by clicking the Public Access URLs.

When in test mode, the public form displays a red label indicating that it is in test mode. Forms that are being set up should be set to test mode and only switched to ACTIVE when they have been finalised.

Anyone trying to access a form when in TEST MODE, without the correct access URL,    will be denied access.

TEST MODE ACCESS, TEST MODE GATEWAY - When both the form and payment gateway are set to test mode (if the gateway supports it) then transactions made through the form will establish a connection to your gateway but no funds will be processed. All gateways have different ways of operating under test mode. Contact support for more information.

TEST MODE ACCESS, PROD MODE GATEWAY - When the form is in test mode and the payment gateway is set to production mode, a real card must be supplied for    live gateway testing.

 

If    the SIMULATED gateway is selected(see below) funds are never processed    regardless of the TEST MODE selected above.

 

 

Disclaimer
Governing bodies may have a predefined disclaimer that must be used. Some organisations will be able to create their own disclaimers. A disclaimer will contain the terms of use for your sign-up form and must be agreed to before the sign-up process can be completed.
Contact Name
Enter the name of the person or organisation that should be contacted with any queries relating to this form.  Also, any confirmation emails sent to customers are sent from this name.
Contact Email
Enter the email address that queries will be sent to. Also, any confirmation emails sent to customers are sent from this address, and their replies will come back to this address.


**Important: if a club member leaves the club or is no longer in administration, you must update the 'Contact Name' and 'Contact Email' if they set up these signup forms.
  

Under 'Payment Settings' you will have the option of 'Payment Gateway'. If you are accepting online payments then click "FFA PAYMENTS FFA PAYMENTS [FFA]*", if you do not choose this option participants will not be able to pay their registrations online. If you are not accepting online payments, then click "NO GATEWAY".


**Important: please make sure you have filled in your club's bank account details and have submitted the 'Online Payment Request Form' before allowing online payments. Please refer to the below link on how to do so.


https://support.playfootball.com.au/support/solutions/articles/22000237359-how-to-update-my-organisation-s-club-association-member-federation-bank-account-details


Fill in the rest of the details under 'Payment Settings', below details what each section represents.



'Personal Fields' are fixed fields that cannot be adjusted by a club, although you can make some fields mandatory if needed. 



'Other Fields' are additional questions that you can create that participants will be presented with during the registration process. If you wish to create additional questions, please click on the link below. 


https://support.playfootball.com.au/support/solutions/articles/22000263153-how-to-create-edit-additional-questions


If you have already made your additional questions, then you can select them under 'Available' Fields', click on the arrow icon to bring it across to 'Selected Fields' and fill in both the 'Display Name' & 'Group Name'. 



'Optional Products' allow organisations to offer optional/additional products to their registrants such as hoodies, socks, shorts, etc. If you wish to make optional products available to registrants, then please click on the link below.


https://support.playfootball.com.au/support/solutions/articles/22000234307-how-to-create-an-additional-product-member-product-

  

If you have already set up your optional products, then you can select them under 'Available Optional Products', click on the arrow icon to bring it across to 'Selected Optional Products' until all the optional products you want available have been moved across.



Finally, under 'Team Select Settings' you can choose if you wish to have the option of team preference for registrants during the registration process, if so, tick the box "Enable Team Selection on signup forms", select the competition season, the team groups that you have created in "TEAMS". If you want team preference to be mandatory then do not tick the box "Allow 'No Team' preference". 


Please note, you must have teams set up for the current year for this to be applicable. 


Once you are satisfied with your signup form, then click "Save". 


If you have issues performing this, you can either either submit a support ticket using the following link https://support.playfootball.com.au/support/tickets/new or using our contact details below.