Please follow the below steps to update a registrant status from Awaiting Payment - To Paid - To Approved after taking the registrants manual payment.

** These steps are to be used only AFTER taking a manual payment outside of a online credit card payment via the playfootball registration system from a registrant (ie cash, cheque, EFT etc) 


Update the registrant record to reflect the payment amount received and payment method


  1. Launch Playfootball admin => https://admin.playfootball.com.au
  2. Click on People menu and search for the registrant you want to take payment for via their FFA no
  3. Click on the pencil icon in at the end of the row to edit this record
  4. Click on Activity tab \ payments tab
  5. Click + Add Payment link
  6. Enter in payment details - Tick to Save payment line details

** This process purely captures manual payment details, it does NOT update the registration status to Paid. Please continue steps below to mark registrant as paid



Check if participants registration status is Pending \ Awaiting Payment


  1. Click on Registration \ Registration Management
  2. Search for the registrant via their name, FFA no or ID
  3. You will see here if the players registration status is Pending \ Awaiting Payment

        ** If it is this status - proceed to the next step



Update registrant status from Awaiting Payment to Paid


2. Go to Registration \ Invoices - Search for the registrant via their name, ID or FFA no

Click pencil icon to edit their payment status




3. Change Status to "Paid" - Save


Check registration now updated to Approval Required

  1. Click on Registration \ Registration Management
  2. Search for the registrant via their name, FFA no or ID
  3. You will see here if the players registration status has updated to "Approval Required"

Approve registrant

  1. From within the same registration management screen tick the tick box next to the registrant you want to approve
  2. Change the drop down list option above to "Approve Registration" - click Go



Participant is now Registered \ Active