This guide will provide:


  • Information on the new Team Status
  • How to make your Team Official
  • Management of De-Registered registrants allocated to a team
  • Known areas for future development 


Other guides:


  • Rollover your team structure from previous season HERE
  • Allocation of registrants to a team HERE
  • Association management of team locking HERE


IMPORTANT: There is currently a bug when making teams official so please do not make them official until further notice


The new Team Status


Teams now exist under three different status, these are:


StatusMeaning...in short
Draft
  • Registrants can be allocated to the team with any registration status eg. pending status
  • Clubs can move registrants within the team allocation
Club says 'I'm still working out my team'
Official
  • Only Active registrants can be allocated to a team
  • The team can only be moved to Locked when in the Official status
Club says 'My team allocation is sorted, it's ready to be locked'
Locked
  • The team is locked by the Association
  • Only Governing bodies can amend team allocations
Association says 'This team is locked in for the season...unless I want to change it'


NOTE: The functionality to Lock teams is only available to Associations, it is not available to either Member Federations with clubs linked directly to them in the organisational hierarchy OR organisations set up as Affiliates. See Known areas for future development section at the foot of this page


Team status can be denoted via the Team Management page for your club






It is expected process for managing Team allocation for a competition will run per this example:


StepPhaseInfo
1PreparationTeams are created for the new season (rolled over/created/adjusted)
2PreparationThe Association (Comp Admin) communicates a deadline for all teams to be ‘Made Official’. Note: this is communicated in training to clubs, not through the system
3AllocationParticipants register
4AllocationPlayers are allocated to a team
5AllocationNon-Players are allocated to a team
6AllocationTeams are now held in a ‘Draft’ status
7Team Locking(in advance of deadline day) Teams need to be made ‘Official’ by the club. This means all registrants now need to be made active
8Team LockingThe Association will then ‘Lock’ the teams, preventing any movement of registrants within the teams by the Club Admin. Associations can amend teams as normal
9Auto RemovalAny de-registrations of members in the team will automatically remove the member from the team




How to make your Team(s) Official


TIP: Teams cannot be made un-Official please ensure you are selecting the correct team before performing this action


Teams can be made official either two ways.


In Bulk


  1. In the Admin system go to Teams > Team Management
  2. For each team you want to make Official, enter a tick in the box to the left of the team
  3. Select the option to Make Official from the bulk action dropdown
  4. Click Go
  5. Teams will now be set to Official


Incrementally


  1. In the Admin system go to Teams > Team Management
  2. Select the Team Edit pencil icon
  3. Click the Make Official button
  4. The Team will now be set to Official


TIP: A team cannot be set to Official if there are non-Active registrants in the team


Bulk


Incremental



Management of De-Registered registrants allocated to a team


Registrants allocated to a team who subsequently de-register will automatically be removed from the team



Known areas for future development 


  1. Make teams un-official
  2. Enable Team locking for MFs and Affiliates